As part of your application or admission to the College we will collect personal details from you. This may include: name, address, date of birth, siblings, email address, first and second language, work assessment data, dates of attendance, exam/test results, previous or current education establishment, religion, ethnicity, health information, doctor’s details, parental/carer information, sex-related information, genetic data and special needs details.
We will use your information to manage and administer your education. This will include putting together class lists, for sending event invitations, for communicating with you, for dealing with admissions, for putting together reports and registers, to check entrance exam results, to allocate you to the correct classes for assessments, to make arrangements for exams or visits, to inform you on overdue library resources or relevant library material needed for your education, to consider whether to offer places to students, to consider whether special provision or assistance is required for exams and visits and to be able to tell other colleges your attendance dates if you leave.
Generally, the information is processed as part of our public task of providing education to you or activities relating to that education.
Where that information is special category personal information (e.g. medical information) we will process it because there is a substantial public interest to do so.
There may be some instances where we rely on consent, for example your marketing preferences and where this is the case we will request your explicit consent, and you will be able to withdraw this if you choose.
For more about lawful bases you can visit the Information Commissioner’s website https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/lawful-basis-for-processing/
We keep your information according to the timeframes set out in the College’s Retention and Disposal Policy. We will destroy all sensitive information within the timescales set out within this policy unless there is a legitimate purpose for us retaining it. We will keep some basic details for statistical, research and historical purposes in the public interest and to ensure we have an accurate record of your study and qualifications.
We will also share your data with the Education and Skills Funding Agency which is an executive agency of the Department of Education. For information on how they manage your data please click the link below.
https://www.gov.uk/government/publications/esfa-privacy-notice/esfa-privacy-notice
We will also share your data with the Office for Students. The OfS is the regulator of the higher education sector in England and has certain statutory functions set out in the Higher Education and Research Act 2017.
https://www.officeforstudents.org.uk/ofs-privacy/privacy-notice/
For some students we might also communicate with your current school or educational establishment and/or your parents/carers regarding your progress or welfare. If you have applied to the College, we might share the progress of your application with your current school or educational establishment. You have the right to object to this communication. For apprentices we might share information with your employer and for students undertaking work placements we will share information with the organisation where you will be working.
We may also share your personal information with third parties who provide services to the College, for example, The Prince’s Trust, local education agencies, careers guidance services, validating award university partners and bodies but only if it is relevant and necessary for your education and/or support at the College. Where we share information with third-parties we will ensure there are adequate contractual arrangements are in place and that your data is secure.
There are very few instances where we transfer your information outside of the United Kingdom. Examples where this might happen include;
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